AIR TRAVEL
In the attempt to keep travel costs to a minimum, NASFAA would prefer if you contact NASFAA’s Executive Administration Assistant, Sirena Smith at smiths@nasfaa.org or (202) 785-6949. Upon your request, she will handle your travel needs, thereby paying for your ticket directly and eliminating the need for you to wait to be reimbursed by NASFAA. Please contact Sirena as soon as possible and no later than 2 weeks prior to your travel date(s). This enables her to get the lowest possible airfare. Please note that, in most cases, this arrangement does not affect your ability to accumulate frequent flyer miles.
When requesting travel arrangements through Sirena, please include the following information:
Name of committee meeting
Travel dates and preferred travel times
Departure city and airport
Preferred airlines and frequent flyer numbers
Your contact information (email and telephone number)
In order to cut costs, we strongly encourage you to call NASFAA for your travel services. Although you may book travel on your own, if you do so, please be aware that NASFAA will only reimburse you for the cost of your actual ticket and not the cost of any processing fees. If you make your own reservation, please book your ticket to arrive into Reagan National Airport (DCA), this airport is closest to the NASFAA office and the utilized hotels.
HOTEL FACILITIES: The Quincy Hotel and the Renaissance Mayflower Hotel
NASFAA committee members will primarily utilize the Quincy Hotel for all committee meetings in Washington, D.C., and as needed, The Renaissance Mayflower Hotel. Below are walking directions to the NASFAA office.
The Quincy Hotel is a small boutique hotel within a block of the NASFAA office. From the front door of the Quincy Hotel, make a left and walk to the corner of L Street and Connecticut Avenue, cross the street, turn left onto Connecticut Avenue and. the NASFAA office is located on the right side at 1101 Connecticut Avenue.
NASFAA’s negotiated room rates at the Quincy Hotel range from $169 - $179/night, single or double, during the off peak season and $199/night, single or double, during the peak season. All rooms are equipped with a coffee maker, refrigerator, microwave, voicemail, and a complimentary high speed internet connection. The Quincy Hotel is located at 1823 L Street NW, Washington, DC and the telephone number is (202) 833-8639. www.quincysuites.com
The Renaissance Mayflower Hotel is a luxury hotel located on the same block as the NASFAA office. From the front door of the Renaissance Mayflower Hotel, make a left turn and the NASFAA office is located next door on the left.
NASFAA’s negotiated room rate at the Renaissance Mayflower Hotel is $199/night, single or double, during the off peak season and $209/night, single or double, during the peak season. All rooms are equipped with voicemail; there is complimentary coffee in the lobby, and 24 hour access to the hotel’s fitness center. The Mayflower Hotel is located at 1127 Connecticut Avenue, NW, Washington, DC and the telephone number is (202) 347-3000. www.marriott.com/hotels/travel/wassh-renaissance-mayflower-hotel
GROUND TRANSPORTATION FROM THE AIRPORT
Washington DC’s Metro system is a convenient and easy way to get to either hotel. There is a train stop at Reagan National Airport that will take you to the Farragut North stop which is near both hotels. www.wmata.com
Directions to the Quincy: Take Reagan Washington National Airport’s Yellow Line train in the direction of the Fort Totten Station. Exit at the Gallery Place/Chinatown stop and transfer to the Red Line in the direction of the Shady Grove Station to get off at Farragut North. Take the L Street exit and proceed up escalators. Cross Connecticut Avenue and continue onto L Street. The hotel is on the right, 1/2 block past 18th Street at 1823 L Street.
Directions to the Renaissance Mayflower Hotel: Take Reagan Washington National Airport’s Yellow Line Train in the direction of the Fort Totten Station. Exit at the Gallery Place/Chinatown stop and transfer to the Red Line in the direction of the Shady Grove Station to get off at Farragut North. Take the L Street exit and proceed up escalators. Continue on Connecticut Avenue and the hotel is on the right at 1127 Connecticut Avenue.
Taxi service is also available from the airport to the Quincy Hotel and Renaissance Mayflower Hotel and the cost is $12-15 one-way for a single passenger.
RESERVATION POLICIES AND PROCEDURES
Sirena will also be responsible for making hotel arrangements for you prior to your scheduled meeting. As a rule, reservations will be made for arrival the night before each scheduled meeting, unless it is an evening or dinner meeting. In that case, reservations will be made for the night of the meeting. Check out from the hotel is on the last day of the meeting.
If you desire reservations prior to or after your committee meeting, you should inform your NASFAA committee liaison and Sirena as soon as possible. Generally, committee members will be responsible for all hotel charges (room, taxes, and incidentals) when arriving early or staying beyond scheduled meeting dates. This will not be the case if the extra night(s) results in substantial savings on airfare.
If you are unable to attend a meeting, please contact Sirena and your staff liaison as soon as possible since NASFAA guarantees all rooms.
Finally, please remember that NASFAA's travel guidelines specify the following: “Double rooms will be reserved for members. If different accommodations are requested, the difference in cost will be a personal expense. If a committee member's request for a single room or different accommodation results in another member having to be placed in a single room, he or she will be responsible for the full cost of their single room. If additional nights are required, or if individual plans change, members are required to contact the designated staff person as soon as possible to avoid paying for unused rooms.
Committee members who fail to advise the designated staff person of a change in schedule will be billed for any hotel expense incurred. If an individual chooses to make his or her own reservations and stay at another location, he or she may do so; however, reimbursement will be limited to the rate at the primary hotel. The guidelines for double room occupancy also apply in this situation.
If you have any questions, please contact Sirena at (202) 785-6949 or your staff liaison.
Updated on August 23, 2007
