November 2005
CB-05-12
Subject: FISAP Edit Corrections and Perkins Cash on Hand Update Due December 15, 2005
Dear Colleague:
As noted on page
4 of the instructions for the Fiscal Operations Report for 2004-2005 and
the Application to Participate for 2006-2007 (FISAP), all corrections
to FISAP data and resolution of edits must be submitted to the Department
of Education (the Department) by Thursday, December 15, 2005.
Also by this deadline, a school that participates in the Federal Perkins
Loan (Perkins Loan) Program must update its Perkins cash on hand as of
October 31, 2005.
Note:
Schools affected by Hurricane Katrina or Hurricane Rita that will not
be able to meet this deadline should contact the Campus-Based Call Center.
See Q&A #7 below for contact information.
The questions and
answers that follow provide information about the process for submitting
FISAP edit corrections/explanations and updating Perkins cash on hand
as of October 31, 2005.
QUESTIONS
AND ANSWERS
Q1: How do we
know if we have outstanding edits on FISAP data that must be corrected/resolved
by December 15, 2005?
A1: A school receives
real-time validation edits when it completes and submits the FISAP online
via the eCampus-Based (eCB) Web site (www.cbfisap.ed.gov).
After submitting your school's FISAP, you can access your school's FISAP
edits by logging in to the eCB Web site and clicking on the "Validation"
link. Then, click on "Validate All" on the left navigation bar.
Validation error numbers and the corresponding error messages will display
on the screen.
Q2: After reviewing
validation errors, how do we correct our FISAP data?
A2: A "Fix Error"
link is located to the right of each validation error message. Clicking
on this button will display the FISAP page on which the error last occurred.
Additionally, all other pages on which that error occurred will be identified
for correction.
In some cases, your
school can provide information relevant to an error message. A "Log"
check box is located next to most validation error messages. Clicking
on this link will display the Additional Information page on which you
can enter the relevant information.
Q3: If we entered
incorrect data at the time we submitted our FISAP, can we correct it by
the December 15, 2005 deadline?
A3: Yes. To correct
the data, log in to the eCB Web site (www.cbfisap.ed.gov)
and change the incorrect response in the applicable section of the FISAP.
If you need to make any other corrections or enter comments, do so and
then click the "Submit" button.
Q4: How do we
update our Perkins cash on hand as of October 31, 2005?
A4: To update this
information, log in to the eCB Web site (www.cbfisap.ed.gov)
and enter an amount in Part III, Section A, Line 1.2, column a of the
FISAP. Instructions for completing this item are on page 16 of the FISAP
instructions booklet available on the eCB Web site. If you need to make
any other corrections or enter comments, do so and then click the "Submit"
button.
Q5: If we do not
participate in the Perkins Loan Program, or participate but have a Perkins
cash on hand equal to zero, and we do not have any FISAP edits to correct/resolve,
do we need to take any action by December 15, 2005?
A5: No. The Department
will continue to review your school's information and explanations. If
more information or action is needed, the Department will call the Financial
Aid Administrator provided in your school's FISAP.
Q6: How do we
know the Department has received our edit corrections/explanations?
A6: To verify your
school's edit corrections/explanations, log in to the eCB Web site (www.cbfisap.ed.gov),
select the "Self-Service" link on the top navigation bar, and
scroll to the "Acknowledgements" section. Then, select "Submission
Log" to view the log and verify submission of your school's edit
corrections/explanations.
Q7: What if we
have additional questions about FISAP edit corrections and the Perkins
cash on hand update?
A7: For additional
information about FISAP edit corrections and the Perkins cash on hand
update, contact the Campus-Based Call Center at 877/801-7168. Customer
service representatives are available Monday through Friday from 8:00
A.M. until 8:00 P.M. (ET). You may also e-mail CBFOB@ed.gov.
Sincerely,
Sherlene McIntosh
Acting Director, Campus-Based Systems and Operations Division
Federal Student Aid
Attachments/Enclosures:
CB-05-12:
FISAP Edit Corrections and Perkins Cash on Hand Update Due December 15,
2005 in PDF Format, 136KB, 2 pages
Posted November 17, 2005 on www.NASFAA.org, the Web Site of the
National Association of Student Financial Aid Administrators (NASFAA).
Please submit Web Site questions or comments to web@NASFAA.org
