Please read the following policies carefully.

Failure to follow the policies below, or other policies listed throughout the exhibitor rate card, stated or implied, may require a company to remove its exhibit, forfeit donor privileges and/or have their membership terminated.

Exhibits
1. Every person representing your company/organization at the Conference must be registered.
2. Sharing of exhibit space is strictly prohibited.
3. Exhibitors shall not provide any gift or give-away items of more than nominal value (i.e. less than $10 fair market value).
4. All prize drawings, including scholarships, are prohibited. Exhibitors may not offer conference participants the opportunity to sign up for or enroll in any contests or to receive gifts or give-aways at a later time in excess of the stated nominal value.
5. Snack and non-alcoholic drink items of nominal value (i.e. cookies, popcorn, bottled water) are permitted.
6. NASFAA reserves the right to ask any exhibitor to make adjustments to their booth as NASFAA deems necessary.
7. Booths may not impede the viewing of other exhibits.
8. No exhibit may be erected after the hall opens nor may it be dismantled before the official closing time.
9. Solicitation or leafleting beyond the confines of your booth is prohibited.
10. Sales by authorized representatives of exhibitors are permitted. However, such sales may only include products or services that are normally marketed by the exhibitor's company. NASFAA will assume no liability for any transaction between exhibitors and Conference participants.
11. Exhibitors shall employ only accredited labor personnel for all work other than
that properly handled by their own personnel in accordance with local labor regulations.
12. All local safety and fire regulations are strictly enforced and the exhibitor assumes all responsibility for compliance with such regulations. No combustible materials shall be stored in or around the exhibit booths.
13. Exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor's displays, equipment and other property brought upon the premises of the hotel and agrees to indemnify and defend NASFAA and the Marriott Wardman Park and their respective agents and employees from any and all such losses, damages, and claims arising out of the use of the exhibition premises, except for those caused by the sole negligence of the Marriott Wardman Park, its employees or agents. In addition, exhibitor acknowledges that neither NASFAA nor the Marriott Wardman Park maintains insurance covering exhibitor's property, and that it is the sole responsibility of the exhibitor to obtain such insurance.
14. NASFAA reserves the right to modify booth assignments at its discretion.
15. NASFAA reserves the right to review and possibly reject exhibitors.

Demonstration Rooms
1. Demonstration rooms may not be used for meal or reception purposes. Non-alcoholic beverages and light snacks of nominal value are permitted.
2. Room set for demonstration rooms must be arranged by the exhibitor through NASFAA's decorator, General Exposition Services. Order forms for a/v, carpeting, furniture, etc. will be provided in the Exhibitor Service Kit that is available in the Spring.

Corporate Donors
1. NASFAA reserves the right to review and possibly reject corporate donors.
2. All public announcements concerning corporate donors will be made by authorized NASFAA personnel only. Under no circumstances may a corporate donor advertise their commitment without prior consent from NASFAA.
3. All publicity and arrangements for donors are coordinated through Jennifer Jackson, NASFAA Associate Director for Exhibits & Advertising, 202/785-0453 ext. 125 or jacksonj@nasfaa.org

Financial Aid Business Solutions Seminars (FABS)
1. Rooms will be set for maximum capacity, theatre size. No change to the room set is permitted.
2. All requests for specific times will be considered, but NASFAA cannot guarantee that they will be honored.
3. Once the seminar schedule has been distributed, requests for time/room changes cannot be accepted.
4. As a courtesy to those using the room after your session, presenters/moderators must leave the room with all materials within 15 minutes of the sessions scheduled end time.
5. It is the responsibility of the company presenting the seminar to arrange for all A/V equipment.
6. Seminar content may be informational in nature about the company's products or services, but the selling of products and/or services is prohibited.

Cancellations
1. All cancellations of exhibit space or corporate donation must be received in writing by 5:00 pm on May 25th. You will receive a refund minus your $900 deposit and any fees for advertisements that have been published in the NASFAA pre-conference program (if applicable).
2. No refunds will be given for extra monies paid/due for an upgrade to the virtual tradeshow.
3. No refunds will be given after May 25, 2007.
Advertisements
1. Advertisements cannot be run without an insertion order or contract.
2. Cancellations, changes, or corrections must conform to published deadlines.
3. The opportunity to make revisions is not guaranteed for material received after the closing date for ad/art.
4. Charges for changes from original layout and copy will be based on current composition rates.
5. NASFAA reserves the right to insert the phrase "advertisement" above or below any copy.
6. NASFAA shall be under no liability for its failure, for any cause, to insert an
advertisement or for any error in any advertisement.
7. NASFAA reserves the right to review and possibly reject all advertising.
8. NASFAA does not guarantee any given level of circulation or readership for an advertisement.
9. The advertiser and advertising agency assume liability for all content, including
text and illustrations of advertising published, and also assume responsibility for any claims arising therefrom made against NASFAA, including costs associated with defending against such a claim. Advertiser and advertising agency agree to hold NASFAA harmless for any claims made against it by reason of advertiser's advertisement.
10. NASFAA does not assume any liability for the return of printing material in connection with advertising unless specific written request is received to hold such material subject to order for a period not exceeding 60 days.
11. Agreements, conditions, rates, or regulations not set forth or described here or in current rate card will not be binding.
12. NASFAA retains sole authority regarding the placement of all advertisements and shall not be bound in that regard by advertiser's position request except for available premium positions such as covers.
Financial Aid Business Solutions Seminars (FABS)
1. Rooms will be set for maximum capacity, theatre size. No change to the room set is permitted.
2. All requests for specific times will be considered, but NASFAA cannot guarantee that they will be honored.
3. Once the seminar schedule has been distributed, requests for time/room changes cannot be accepted.
4. As a courtesy to those using the room after your session, presenters/moderators must leave the room with all materials within 15 minutes of the sessions scheduled end time.
5. It is the responsibility of the company presenting the seminar to arrange for all A/V equipment.
6. Seminar content may be informational in nature about the company's products or services, but the selling of products and/or services is prohibited.

Meetings/Events/Hospitality Suites
1. Exhibitors may not organize, sponsor or conduct any social activities.
2. Non-social events (meetings, focus groups, advisory or user groups) are permissible, but may not be scheduled at times that conflict with any NASFAA Conference activities.
3. Only non-alcoholic beverages and light snacks may be served during non-social meetings.
4. All requests for meeting space for non-social purposes (meetings, focus groups, advisory or user groups) are coordinated through NASFAA. Submit any requests you have in writing directly to Jennifer Jackson, Associate Director for Exhibits & Advertising at jacksonj@nasfaa.org.
5. Once approved by NASFAA, all arrangements for the actual meeting, including advance advertising, room set-up, catering in accordance with the established rules, and payment of any charges associated with the function, will be the responsibility of the event host.

Room Deliveries
1. Gift items that exceed $10 in value are prohibited.
2. Requests for permission to make room deliveries should be sent in writing to Jennifer Jackson, NASFAA Associate Director for Exhibits & Advertising. Please include a description of what you would like delivered and a sample, if available.
3. If approved by NASFAA, all arrangements with the hotels are the responsibility of the requesting party, including the payment of any charges assessed by the hotels.
4. Non-Conference advertisers, exhibitors or corporate donors are not permitted to make room drops.

Mailing List Rental
1. NASFAA does not provide email addresses.
2. Rental of the NASFAA mailing list is for one time use only.
3. The list shall not, under any circumstances, be disclosed, transferred, duplicated, or altered in any form by photocopying, entering into a database, or duplicating by any other means.
4. NASFAA has the right to monitor the use of the list.
5. Mailer will make no claims that the mailing is in any way endorsed by NASFAA.
Virtual Tradeshow
1. NASFAA reserves the right to ask any exhibitor to make adjustments to their listing as NASFAA deems necessary.
2. Sales by authorized representatives of exhibitors are permitted. However, such sales may only include products or services that are normally marketed by the exhibitor's company. NASFAA will assume no liability for any transaction between exhibitors and virtual tradeshow participants.
3. NASFAA shall be under no liability for its failure, for any cause, to insert a
listing or for any error in any listing.
4. NASFAA reserves the right to review and reject any listing.
5. NASFAA does not guarantee any given level of circulation or readership for the virtual tradeshow.
6. The exhibitor assumes liability for all content, including text and illustrations of published information, and also assumes responsibility for any claims arising therefrom made against NASFAA, including costs associated with defending against such a claim. Exhibitor agrees to hold NASFAA harmless for any claims made against it by reason of exhibitor's advertisement.
Rule Violations
Any company who violates any of these rules must promptly cease any such action, and, at the discretion of NASFAA, may be required to remove its exhibit, forfeit donor privileges and/or have their membership terminated.