Posted Date: September 8, 2017
|Author:||John Kane, Acting Service Director, Program Management, Federal Student Aid|
Subject: Pell Grant and Iraq and Afghanistan Service Grant 2016-2017 Award Year Processing Deadline
The Federal Pell Grant (Pell Grant) Program regulations at 34 CFR 690.83(a) establishes the deadline by which a school must submit student payment data each award year. The data must be submitted to the Department of Education (the Department) by September 29th following the end of the award year in which the Pell Grant or Iraq and Afghanistan Service Grant is made.
As required by regulations, and consistent with the “Deadline Dates for Reports and Other Records for the 2016-2017 Award Year” the final deadline for electronically transmitting Pell Grant and Iraq and Afghanistan Service Grant records for the 2016-2017 Award Year to the Common Origination and Disbursement (COD) System is Friday, September 29, 2017. The notice was originally published in the Federal Register on April 4, 2016.
Although the final processing deadline for the 2016-2017 Pell Grant and Iraq and Afghanistan Service Grant awards is September 29, 2017, existing regulations for drawing/returning funds and reporting disbursements supersede this deadline. By meeting these regulatory requirements, a school should be able to fully reconcile to a zero Cash > Net Accepted and Posted Disbursements (NAPD) balance (Net Drawdowns = NAPD) shortly after making final disbursements for the award year, rather than waiting for the September 29, 2017 final processing deadline.
NEW: As of July 2017, schools participating in the Pell Grant program are also able to officially confirm closeout via the School Balance Confirmation page on the COD Web Site. This functionality is available for the 2016-2017 Award Year and forward.
September 29, 2017 is also the final deadline for funds availability for the 2011-2012 Pell Grant Award Year. After that time, schools will be unable to draw down or adjust further funds via G5 (although refunds of cash will still be accepted), and the COD System will be closed to any further award or disbursement processing for that award year. As such, schools must complete all final reconciliation activities well before this final deadline and in accordance with disbursement reporting timelines and the data submission deadline defined above.
In other Electronic Announcements posted on September 8, 2017, we provide comprehensive information related to activities and deadlines that coincide with the September 29, 2017 deadline for 2016-2017 Pell Grant and Iraq and Afghanistan Service Grant awards. These announcements are about the end of the Federal fiscal year and the 2016-2017 TEACH Grant Closeout deadline. Schools should also refer to these announcements to ensure that 1) all necessary reports are obtained and 2) all applicable 2016-2017 origination, disbursement, and change records are submitted and accepted prior to the processing deadlines.
As noted in the other announcements, all actual disbursements with a disbursement date from September 29, 2017 through October 1, 2017 must be received by the COD System no later than 8:00 A.M. (ET) on Friday, September 29, 2017, and subsequently accepted by the COD System, in order to generate the appropriate funding level increase prior to the G5 shutdown. The COD System will continue accepting 2016-2017 Pell Grant and Iraq and Afghanistan Service Grant award and disbursement data through the September 29, 2017 grant deadline. However, accepted disbursements will not result in funding increases in G5 if received after the 8:00 A.M. (ET) deadline on Friday, September 29, 2017. These disbursements will be funded once G5 re-opens.
In an attachment to this announcement titled “Pell Grant and Iraq and Afghanistan Service Grant 2016-2017 Award Year Processing Deadline,” we provide comprehensive information related to the Pell Grant and Iraq and Afghanistan Service Grant 2016-2017 Award Year processing deadline.
If you have questions about this announcement or attachment, contact the COD School Relations Center at 800/474-7268. You may also email CODSupport@ed.gov.
If you have questions about using EDExpress to run a comparison between an YTD Record and your school’s database, contact CPS/SAIG Technical Support at 800/330-5947 (TDD/TTY 800/511-5806) or by email at CPSSAIG@ed.gov.
Publication Date: 9/8/2017