3-14: COD System Implementation for 2019–20 Award Year

Posted Date: March 14, 2019

Author:  Federal Student Aid

Subject: COD System Implementation for 2019–20 Award Year

During the period April 5-7, 2019, we plan to implement Common Origination and Disbursement (COD) System functionality that supports the Campus-Based programs and the processing of Federal Pell Grant (Pell Grant), Iraq and Afghanistan Service Grant, Teacher Education Assistance for College and Higher Education (TEACH) Grant, and William D. Ford Federal Direct Loan (Direct Loan) awards for the 2019–20 Award Year.

With this implementation, we will also transition the Return of Title IV (R2T4) on the Web application to the COD System. For more information about this transition, refer to R2T4 Transition announcements #1#2, and #3.

In this announcement, we provide the following important information related to the implementation:

  • COD System Outage Information

  • Additional 2019–20 COD System Implementation Information

  • Contact Information

  • Attachments/Enclosures

We appreciate your patience and understanding as we complete this important activity.

COD System Outage Information

To implement the COD System functionality, we will suspend COD batch processing beginning at 11 p.m. Eastern time (ET) on Friday, April 5, 2019. Records submitted after this time will be held and processed after 11 a.m. ET on Sunday, April 7, 2019.

Note: All actual disbursements with a disbursement date from April 5, 2019 through April 7, 2019 must be received, and subsequently accepted, by the COD System no later than 9 a.m. ET on Friday, April 5, 2019, in order to generate the appropriate funding level increase prior to the outage. Disbursements submitted by the deadline but not subsequently accepted or disbursements submitted after the deadline will be processed and funded after the outage.

In addition, between 11 p.m. ET on Friday, April 5, 2019 and 11 a.m. ET on Sunday, April 7, 2019—

  • Users will not be able to submit or retrieve data via the COD Web Site.

  • Users will not be able to access the COD Reports area of the COD Web Site.

  • An individual will not be able to complete any actions or view loan correspondence via the StudentLoans.gov website.

Additional 2019–20 COD System Implementation Information

The attachment titled “Reminders and 2019–20 Funding Authorization and Disbursement Information,” provides reminders for the 2019–20 Award Year and 2019–20 funding authorization and disbursement information.

The attachment titled “COD System Processing Function Modifications for 2019–20,” highlights the processing function modifications we will implement during the April 5-7, 2019 period.

Contact Information

If you have questions about this announcement or its attachments, contact the COD School Relations Center at 1-800-848-0978. You may also email CODSupport@ed.gov.

Attachments/Enclosures:

Reminders and 2019–20 Funding Authorization and Disbursement Information in PDF Format, 4 Pages, 161KB

COD System Processing Function Modifications for 2019–20 in PDF Formatf, 3 Pages, 151KB

 

Publication Date: 3/15/2019


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