Trending AskRegs Q&A: How Do We Handle Changes To an Educational Program Format or Overlapping Terms Due To Coronavirus?

How Do We Handle Changes To an Educational Program Format or Overlapping Terms Due To Coronavirus?

Scenario: Due to COVID-19, we will now offer courses outside of our normal standard term format. We want to offer courses to students on a schedule which now changes our program format to nonstandard terms. The March 5, 2020 Electronic Announcement indicates we will may continue to offer Title IV aid using a standard term academic calendar. These new courses will overlap courses in our summer term without causing our programs to be treated as nonterm programs?

Answer:  Yes. According to the U.S Department of Education (ED), "[T]he Department is extending the flexibility described in the electronic announcement to schedules that would otherwise be nonterm as well; for example, an extended spring term that will overlap with a summer term. If an institution extends the length of a term to respond to COVID-19, causing the term to overlap a subsequent term, in this limited circumstance the institution may continue to consider its terms to be standard terms, allowing both the use of a scheduled academic year (SAY) for Direct Loan funds and Pell Grant Formula 1."

The above guidance has been excerpted from the COVID-19 FAQs document attached to ED's March 5, 2020 Electronic Announcement.

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Publication Date: 3/20/2020

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