Sample Email

We suggest that you first call the office contact number provided and request the email address of the scheduler. Then, email your meeting request to the scheduler and follow up with a phone call. Feel free to personalize and revise the sample text below as necessary.

Dear [SCHEDULER'S NAME],

My name is [YOUR NAME] and I am the [YOUR TITLE, i.e. Director of Financial Aid] at [YOUR INSTITUTION] in [CITY, STATE], and a constituent of [MEMBER of CONGRESS'S NAME, i.e. Senator Murray or Representative Foxx]. I will be in town on Wednesday, February 8, and would welcome the opportunity to meet with [MEMBER of CONGRESS'S NAME] to discuss ways to improve our federal student aid system. [I/We] are available to meet between 8:00 a.m. and 1:30 p.m. on February 8.

Thank you for your time, and I look forward to hearing from you.  

Sincerely,

[YOUR NAME]