We suggest that you first call the office contact number provided and request the email address of the scheduler. Then, email your meeting request to the scheduler and follow up with a phone call. Feel free to personalize and revise the sample text below as necessary.
Dear [SCHEDULER’S NAME],
My name is [YOUR NAME] and I am the [YOUR TITLE, i.e. Director of Financial Aid] at [YOUR INSTITUTION] in [CITY, STATE], and a constituent of [MEMBER of CONGRESS'S NAME, i.e. Senator Murray or Representative Foxx]. I will be in town on Wednesday, February 16, and would welcome the opportunity to meet with [MEMBER of CONGRESS'S NAME] to discuss ways to improve our federal student aid system. [I/We] are available to meet between 8:00 a.m. and 12:00 p.m. on February 16.
Thank you for your time, and I look forward to hearing from you.