We suggest that you first call the office contact number provided and request the email address of the scheduler. Then, email your meeting request to the scheduler and follow up with a phone call. Feel free to personalize and revise the sample text below as necessary.
Dear (SCHEDULER’S NAME),
My name is (YOUR NAME) and I am the (TITLE, i.e. Director of Financial Aid) at (INSTITUTION) in (CITY, STATE), and a constituent of (MEMBER of CONGRESS NAME, i.e. Senator Murray or Representative Foxx). I will be in town on Wednesday, March 1, and would welcome the opportunity to meet with (MEMBER of CONGRESS NAME) to discuss ways to improve our federal student aid system. (I/We) are available to meet between 8:00 am and 12:00 pm on March 1.
Thank you for your time, and I look forward to hearing from you.