Administrative Capability

Learning Objectives

Lesson 1: Introduction to Administrative Capability

• Understand the definition of administrative capability; and
• Learn the measures of administrative capability

Lesson 2: Adequate Resources, Separation of Functions, and Information Sharing

• Providing adequate resources and staffing capable of properly administering the Title IV federal student aid programs;
• Instituting adequate checks and balances by separating the functions of authorizing awards and making payments or disbursements of Title IV funds; and
• Sharing information and preventing conflicting information on a campus-wide basis.

Lesson 3: Electronic Processes, Recordkeeping, and Contingency Planning

• Understand required electronic processes and communication;
• Understand the importance of retaining records for the required time frames; and
• Recognize the value of contingency planning. Recognize the various application output documents.

Lesson 4: Other Administrative Capability Requirements

• Establishing satisfactory academic progress standards for students to progress in their academic programs and to retain Title IV aid;
• Coordinating Title IV consumer information on a campus-wide basis;
• Maintaining cohort default rates that would allow continued participation in the Title IV programs; and
• Other general criteria for the institution, its principals, and its affiliates necessary to maintain institutional eligibility.