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Exhibitor & Sponsor Communications & Resources

Online Accounts

On the Exhibitor Management page, you can find the information to plan your participation at the NASFAA 2025 National Conference. You can manage your virtual booth display information and access your account to print or to pay invoices. 

Service Kit and Shipping Information

The NASFAA 2025 National Conference service kit is now available. This is your comprehensive guide to a successful exhbitor experience, with details regarding shipping, deadlines, on-site event services, order placement, and more.

Please view the Service Kit Instructions for the website link and password.

Key Deadline Information

  • Friday, March 7, 2025 - Deadline to submit Business Affiliate Seminar (if applicable)
  • Monday, March 24, 2025 - Online ordering website opens for Encore Global (AV services)
  • Friday, April 25, 2025 - Exhibit cancellation deadline
  • Thursday, May 1, 2025 - Deadline for purchasing a $25 Disneyland Ticket
  • Friday, May 2, 2025 - Final payment due (for all exhibit booth space and sponsorship items purchased)
  • Friday, May 23, 2025 - Last day to place catering orders to avoid late fees
  • Friday, June 6, 2025 - Company information for online exhibit information due
  • Sunday, June 8, 2025 - Last day for incentive rate pricing with SmartCity Networks (internet, phone and cable services)
  • Tuesday, June 10, 2025 - Last day for advanced rate pricing with Convention Electric (electric services)
  • Monday, June 23, 2025 - Deadline 9:00 p.m. PT for purchasing discounted guest tickets for Disneyland

For other booth-related deadlines, including shipping, purchasing electricity, carpeting, and internet, please refer to the information in the exhibitor's service kit

*NEW for 2025* Anaheim Convention Center Exhibitor Restrictions & Policies

The Anaheim Convention Center has certain restrictions and policies specific to this location. It is the responsibility of exhibitors to be aware of these policies, including: 

  1. 1-day Collateral Storage: Literature and product handouts must be limited to reasonable quantities. Reserve supplies must be kept in closed containers and stored in a neat and compact manner. No more than a 1-day supply of combustible storage is allowed beneath tables and in storage rooms. No storage of any kind will be allowed outside your booth space, behind curtains, walls, or on electrical.
  2. All booth items must be flame resistant: All drapes, decorative fabrics, netting, faux succulent/plant/flower/grass walls or faux boxwood hedges, canvas tents, canopies, awnings, curtains, straw, hay, inflatables, cardboard display walls/furniture, bean bags, fur or carpeted walls and decorative materials that are used for booth separation or decorative purposes are required to be flame resistant. You can hire a flame-retardant applicator company from this approved list. 
  3. Balloons and helium must be secured: Helium cylinders must be secured to a fixed object with one or more restraints or a mobile device designed for the movement of compressed gas containers at all times.
  4. Permits required: You may be required to obtain a permit for cooking appliances, heat-producing equipment, machinery, or combustible or flammable aerosols/liquids. 

Please refer to this exhibitor information sheet for a comprehensive list of restrictions and permit requirements, as well as the permit application itself.  The Anaheim Facility Guide may also be a helpful resource, with these exhibitor restrictions found on pages 20-21. 

Please check this page often, as information will be posted as it becomes available.