Show your support for the topics and discussions vital to the financial aid community by sponsoring the NASFAA 2025 Virtual Conference.
BECOME A 2025 VIRTUAL CONFERENCE SPONSOR | MANAGE YOUR SPONSORSHIP INFORMATION
Why Sponsor Virtual Conference?
NASFAA's Virtual Conference offers the opportunity to promote your organization to and engage with thousands of attendees from across the country. Over the last three years, our virtual conference has drawn impressive audiences, averaging:
- Close to 1,000 participating institutions per conference
- Over 3,000 registrants per session
- Over 4,000 additional post-conference on-demand views per year
This is a fantastic opportunity to promote your organization to many higher education professionals, even after the conference has ended. Additionally, virtual sponsorship is a tremendous value at just $2,000, providing the same great recognition and benefits for all sponsors. Consider:
- Your sponsorship is conference-wide, not just limited to a single session.
- Our virtual conference sessions aren’t a repeat of what you may see in Anaheim. Instead, our unique content is only offered online, offering something new for everyone and appealing to a larger audience.
- Additionally, on-demand viewing allows a greater number of attendees to continue to access sessions and learn about your organization long after the conference ends.
- Unlike our in-person event, registration for the virtual conference is offered at the institutional rather than individual level. This increases access to more staff, from a wider range of departments and roles, thus providing greater exposure for your organization.
BECOME A 2025 VIRTUAL CONFERENCE SPONSOR
Sponsorship Benefit Details
For just $2,000, your conference-wide sponsorship provides the following benefits:
- Complimentary virtual conference registration for your organization - anyone on your NASFAA membership roster can attend the sessions
- Direct connection to conference attendees who opt-in to share their email address
- Attendees must opt-in to be entered into our prize drawing
- A non-email list of conference registrants
- All sponsor logos and preferred URLs included on the conference website
- Individual sponsor recognitions in the NASFAA Community Slack Channel
- All-sponsor recognition video in all pre-session lobbies*
- All-sponsor recognition slide in each conference session*
- All-sponsor recognition during the opening session from our NASFAA National Chair
- Inclusion and recognition in our virtual Speed Networking and Trivia Community events
- Inclusion in our all-sponsor website, promoted in Today’s News and within each session,* to which you may upload handouts, URLs, logos, contact information, and other organization information
- Link to the all-sponsor website in all conference registration emails
Policies
View the full terms and conditions.
Deposits & Payment
NASFAA requires a non-refundable $1,000 booth deposit at the time of order. Full payment is due by May 30, 2025.
Cancellations
Cancellations of sponsorship must be sent, in writing, to NASFAA by 5:00 p.m. ET on Friday, May 30, 2025. No refunds will be given after May 30, 2025, unless NASFAA is unable to hold the event, in which case all payments will be refunded in full. No cancellations for sponsorships or advertisements are accepted regardless of the date if materials have already been produced.
Gifts and Giveaways
No gift, giveaway, or raffle item may be valued at more than $20.00.
Pre- and Post-Conference Attendee List
NASFAA is pleased to provide all sponsors with the following benefits:
- Attendee list - list of all registrants, including name, institution, and mailing address
- Email list - for those attendees who have consented to share their information, registrant email addresses will be included in this list
- Attendees must opt-in to earn entry into the NASFAA prize drawing
These lists will be provided approximately 2-4 weeks prior to the conference, and within one week after the conference ends.
Sponsor Descriptions for Digital & Web
- NASFAA reserves the right to ask any sponsor to adjust their listing as NASFAA deems necessary.
- Companies are not permitted to list social events, such as receptions or parties, on their information page.
- Sales by authorized representatives of sponsors are permitted. However, such sales may only include products or services that are normally marketed by the sponsor's company. NASFAA will assume no liability for any transactions between sponsors and attendees.
- NASFAA shall be under no liability for its failure, for any cause, to insert a listing or for any error in any listing.
- NASFAA reserves the right to review and possibly reject all listings.
- NASFAA does not guarantee any given level of circulation or readership for its web site.
- The sponsor assumes liability for all content, including text and illustrations of published information, and assumes responsibility for any claims arising therefrom made against NASFAA, including costs associated with defending against such a claim. The sponsor agrees to hold NASFAA harmless for any claims made against it by reason of sponsor's advertisement.
Rules of Engagement with Institutions
NASFAA's Code of Conduct states that "No amount of cash, gift, or benefit in excess of a de minimis amount shall be accepted by a financial aid staff member from any financial aid applicant (or his/her family), or from any entity doing business with or seeking to do business with the institution (including service on advisory committees or boards beyond reimbursement for reasonable expenses directly associated with such service)." In some interactions between associate and institutional members, what's acceptable and what's not may be pretty cut and dry, but others might fall into more of a gray area. To help take the guesswork out of these interactions, NASFAA offers the following guidelines:
- Gifts/giveaways should have no more than $20 value.
- Joining each other for meals is a standard business practice. If an associate member is to pay for the meal, it should not exceed $20 for breakfast/lunch and $60 for dinner.
Failure to follow the policies above, or other policies listed throughout the sponsor website, stated or implied, may require a company to remove its sponsors listing, forfeit contributor privileges, and/or have their membership terminated.
