NASFAA reserves the right to exercise its sole discretion in the acceptance or refusal of exhibitor/sponsor applications.
The NASFAA Exposition and Sponsorship programs are designed to provide a showcase for products and services either specifically designed for or customarily used in higher education administration. The program is held strictly as a means of information exchange. Exhibitors/sponsors may not make sales “that involve the exchange of currency” or take orders in the exhibit area or within other NASFAA Meeting facilities provided. This provision will be rigorously and strictly enforced.
The exhibitor/sponsor agrees that NASFAA shall have the right to make such rules and regulations or changes in arrangements as it deems necessary and to amend them from time to time. NASFAA shall have the final determination and enforcement of all rules, regulations and conditions.
Exhibitors/sponsors agree to pay all fees, charges and/or expenses covered in the contract, as invoiced. If NASFAA is forced to seek legal remedy to collect amounts due from the exhibitor/sponsor, all charges related to the collection of unpaid amounts will become the sole responsibility of the exhibitor/sponsor. If an exhibitor fails to make payments when they are due, the space assignment is subject to cancellation or reassignment at the option of NASFAA without obligation for refund.
Exhibit and sponsorship fees are due 90 days prior to the Annual Conference or immediately if made within 90 days of the event. Request for cancellation of sponsorship must be directed in writing to NASFAA. Telephone cancellations will not be accepted. Fees will be refunded (less deposit amount and/or cancellation fee) if the cancellation is postmarked or received by fax/email 90 days prior to the first day of scheduled set up. The cancellation fee varies based on the sponsorship tier and event capacity.
Exhibitors/sponsors canceling less than 90 days prior to the first day of scheduled set‐up are financially liable for the full fee. NASFAA's sponsorship manager will confirm receipt of all cancellations, and refunds, if any, will only be made for confirmed cancellations.
This document and its attachments represent the entire agreement between the Exhibitor/Sponsor and NASFAA and may not be altered unless mutually agreed upon in writing.
If any provision of the agreement or the application of any provision to either NASFAA or the Exhibitor/Sponsor is held by a court of competent jurisdiction to be contrary to any law, the remaining provisions of this agreement will remain in full force and effect.
If the NASFAA Virtual Conference is canceled due to fire, strikes, government regulations, acts of God or other causes beyond their control, NASFAA shall not be held liable for failure to hold the meeting as scheduled. In such events, NASFAA, at its sole discretion, may refund part or all the exhibit/sponsor fees received by NASFAA. Refunds will be limited to a maximum of the amount paid by Exhibitor/Sponsor to NASFAA. In no event will NASFAA be liable for any direct, indirect, actual, special or consequential damages of any nature whatsoever, including, but not limited to, lost profits, business interruptions or other economic loss to the exhibitor/sponsor due to cancellation of the NASFAA Virtual Conference as scheduled.
Exhibitors/Sponsors shall not provide any gift or give‐away items of more than nominal value (i.e. less than $20 fair market value). Exhibitors/sponsors may also not offer conference participants the opportunity to sign up for or enroll in any contests or to receive gifts or giveaways later in excess of the stated nominal value.
Publication Date: 3/29/2024