Exhibitor & Sponsor Communications & Resources

NASFAA Message of Appreciation

Thank you to our 2026 exhibitors and sponsors for being part of this year's event! We appreciate your commitment to our community and your contributions to the NASFAA National Conference. Please take a moment to view our message of appreciation. 

Online Accounts

On the Exhibitor Management page, you can find the information to plan your participation at the NASFAA 2026 National Conference. You can manage your virtual booth display information and access your account to print or pay invoices. 

Service Kit and Shipping Information

The NASFAA 2026 National Conference service kit is now available. This is your comprehensive guide to a successful exhibitor experience, with details regarding shipping, deadlines, on-site event services, order placement (internet, food & beverage, electric, AV), and more.

Please view the Service Kit Instructions to access:

1. the service kit website link
2. the website password

Once onsite, accessible storage is available for any items too large to store at your booth. Please view the storage order form for details. 

Exhibitor & Sponsor Webinar Recording

View our on-demand webinar, "NASFAA 2026 National Conference Exhibitor & Sponsor Info" for information, tips, and tools to prepare for a successful exhibitor experience.  

Exhibitor Schedule

• Monday, June 29
• 6:00 a.m. – 4:00 p.m.

Booth Tear Down

• Wednesday, July 1
• 3:00 p.m. – 7:00 p.m.
  • No large equipment on the floor from 3:00 – 4:00

Exhibit Hall Open Hours

• Monday, June 29
  • 5:45 – 7:30 p.m. (Welcome Reception)
• Tuesday, June 30
  • 9:30 AM – 4:15 p.m.
• Wednesday, July 1
  • 8:00 AM – 3:00 p.m.

Conference Attendee/Email List & Solicitations

All NASFAA National Conference exhibitors and sponsors will receive the attendee list for free, including email addresses for those who opt-in to receive exhbitor communications. Please refer to our full email policy for more information on the timing of the lists, restrictions on message content and volume, and more. 

Communication from any entity outside of NASFAA regarding an attendee list for our National Conference is fraudulent. Please forward these messages to Carissa Uhlman or reach out if you have any questions. 

Badge Scanning 

NASFAA has partnered with Cvent to to offer lead retrieval (badge scanning) services through Cvent's LeadCapture app.  Choose from the following app license options to allow your booth staff to scan badges from their own devices:

• 3-pack LeadCapture License - $499
• Single LeadCapture License - $249
• Additional LeadCapture License - $149

Contact Carissa Uhlman to receive your LeadCapture purchasing link. 

Innovation Hall Information

Check out our Innovation Hall webpage for more details on the features and events inside this year's exhibit hall. 

Key Deadline Information

• January 9, 2026 - 10% deposit due for right of first refusal orders
• Friday, March 6, 2026 - Deadline to submit Business Affiliate Seminar (if applicable)
• Friday, March 27, 2026 - Exhibit cancellation deadline
• Thursday, April 30, 2026 - Early bird conference registration deadline
• Friday, May 1, 2026 - Charity Sponsor registration deadline
• Friday, May 1, 2026 - Final payment due (for all exhibit booth space and sponsorship items purchased)
• Friday, May 29, 2026 - Hotel reservation deadline
• Friday, June 5, 2026 - Deadline for exhibitor sign-up
• Friday, June 5, 2026 - Deadline to RSVP for exhibitor & sponsor appreciation brunch
• Friday, June 12, 2026 - Company information for online exhibit information due
• Friday, June 12, 2026 - Deadline for advance warehouse shipping discount
• Friday, June 26, 2026 - Final deadline for items to arrive at the shipping warehouse

For other booth-related deadlines, including shipping, purchasing electric, carpeting, and internet, please refer to the information in the exhibitor's service kit.